Pre-pilot Overview
Objectives
- Roll out edit privileges to selected departments in HMS, SPH, and the University Area (FAS, GSE, DEAS).
- Obtain valuable information regarding system usability, helpfulness, improvement/enhancement areas, and future needs.
- Use statistics and feedback to analyze viability of increasing usage and/or breadth of users.
- Maximize the client value of GMAS by providing training, helpful hints, assistance.
Scope
Pre-pilot department users will have the ability to use GMAS to execute edit functions. The depth and breadth of these functions will vary across the departments to include some combination of the following:
- Requests for new or additional funding:
- Enter requests (proposals)
- Create/edit initial request budget
- Internal requests:
- At risk accounts
- New accounts
- Change tub/org
- Changes to existing requests
- No cost extensions
- Pre-Award expenditure request
- Carryforward
- Equipment rebudget
- Subagreement at no additional cost
- Interfaculty involvement at no additional cost
- Change PI (requires sponsor submission)
- Rebudget restricted categories (requires sponsor submission)
- Request early termination (requires sponsor submission)
- Initiate internal reviews
- Upload documents to document repositories
- Schedule/complete non-financial reports
- Upload budgets to GL
- Complete approvals online
Information for Participants
Pre-pilot Contacts
Speak with your usual contact from your sponsored programs office for information regarding the Pre-pilot. A list of central office contacts can be found on each office websidte listed below:
- For OSP: http://vpf-web.harvard.edu/osr/ra/
- For HMS SPA: http://www.hms.harvard.edu/spa
- For SPH OFS: http://www.hsph.harvard.edu/ofs
You may also contact the GMAS Help Desk at contactgmas@harvard.edu