GMAS Wave 1 Release - October 12, 2004
GMAS Functionality and Features:
- Develop and Route proposals internally for review and approval
- Develop and upload sponsored budgets
- Establish awards and accounts
- Schedule reports (financial, progress and technical)
- Schedule and manage receivables
- Create subcontracts and monitor subcontractor expenditures and reports
- Store documents in GMAS for easy access and shared viewing
- Electronic reminders to faculty and administrators for upcoming deadlines and deliverables
- Accounts uploaded and enabled four times daily
- Forms and approvals available on line
GMAS is the first enterprise grants management system at Harvard. The application is web-based and serves to connect those involved in and responsible for sponsored research administration.
GMAS functionality spans the life cycle of an award and provides participants with critical visibility and robust information. Faculty, grant managers, department administrators, school and central administrators will be supported with access to one system that will pull together the work performed during the life of a sponsored award (proposals, awards, accounts, expenditures, reports) and significantly reduce the number of shadow systems needed to manage grants.
GMAS serves as a framework that supports and facilitates improved business process and delivery.
GMAS positions the university to be proactive with emerging electronic research initiatives and be responsive to existing laws (Public Law 106/107). In future phases, GMAS will fully transition our paper based proposal submission process with Federal agencies to seamless electronic data stream transmissions.
GMAS was conceived and developed with the active involvement of hundreds of school and central users throughout all phases of the project, from user experience research, concept and usability testing, design and application testing and acceptance.
GMAS will be deployed to the Harvard community in Waves (taking lessons learned from prior system implementations):
- Wave 1 deployment focused on the three Central offices (OSR/SPH-OFS/HMS-SPA). Wave 1 also provides view access to some departments in HMS and SPH and central staff in FAS, KSG and GSE.
- A pre-pilot deployment of Wave 2, which includes department-level entry for a subset of departments in FAS, GSE, SPH and HMS, begins November 1, 2005
- Future waves will be planned based on the success of Wave1 and the pre-pilot project
- All users will benefit from more robust sponsored reporting in Wave 1 - CREW (Common Reporting Environment for the Warehouse) is the home of 14 sponsored reports, ranging from pre-award to post-award needs (user and management focused reports)